Rental management for hospitals
Every rental, every vendor, one loop.
Order rental equipment from one place. We route it to your preferred vendor, track every unit to the patient, stop billing when the patient goes home, and send you one audited invoice.
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Rentals live in spreadsheets
Nurses call whichever vendor they know. Nobody has one list of what's on rent, where it is, or who it's for.
Billing outlives the patient
A bed or wound vac keeps billing for days after discharge because no one called for the pickup.
Invoices nobody can check
Several vendors, several invoices, and no record to compare them against, so it's hard to know what rentals really cost last month.
How it works
Your team orders in one place instead of calling around. Your vendors keep delivering. We handle everything in between.
- 01 · Order
Request it in one place
Pick the equipment, the room and the patient. No phone numbers to look up, no vendor to choose.
- 02 · Route
Sent to your preferred vendor
Each order goes to the local or national vendor you choose for that item, at your contracted rate. If they can't fill it, it moves to your backup.
- 03 · Track
Every unit, to the patient
Vendors scan each unit on delivery and pickup. You see every rental across every vendor, and get an alert when a patient with rented equipment is discharged.
- 04 · Pay
One audited invoice
Vendors bill us. We check every line against scanned deliveries, pickups and discharge dates, then send you one monthly invoice.
Connected to your billing system
We know when the patient leaves
ClearLoop reads admissions, transfers and discharges from your hospital's billing system in near real time. When a patient with rented equipment is discharged, the unit is flagged right away and the pickup is one tap. You can also see rental cost by patient, unit and diagnosis group.
Savings you can see, a fee you can check
Vendor rates pass through at your contracted price. Our management fee is a separate line on every invoice, charged only on verified rentals. Your savings report shows what we saved you next to what we charged.
Billing stopped at discharge
Rental days that would have run after the patient went home.
Idle units sent back
Equipment sitting in storage or empty rooms, found and returned.
Invoice corrections
Days billed after pickup, wrong rates and duplicate charges removed before you pay.
One transparent fee
A disclosed percentage of verified rental spend, shown on every invoice. Ask us for pricing.
Equipment we coordinate
Wound vacs, DVT pumps, feeding pumps, suction
Low air loss systems, overlays, low beds
Beds and frames, surfaces, wheelchairs, commodes
Floor and sit-to-stand lifts, transfer systems
Wheelchairs, geri chairs, walkers
Spot coolers, HEPA air scrubbers, dehumidifiers
IV poles, infusion pumps, patient monitors, scales, recliners and more. If you rent it today, we can coordinate it.
For rental companies
Get orders from hospitals on the network
Local and national rental companies receive orders routed to them, accept in one tap, and scan units on delivery and pickup from a phone. No software to install, and one payer to collect from.
Get started
Hospitals and clinics open a facility account. Rental companies apply to join the vendor network.
Thanks, we have your application
We'll review it and reach out by email to set up your account.